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Zoom - Community Association MEETINGS

ZOOM MEETINGS - for Community Association Meetings


Technology will be your GREATEST challenge, but with a little bit of prep, it will also be your will be your GREATEST advantage. 


The information contained herein may have been superseded by certain Executive Orders. For example, on May 1, 2020 the Governor issued Executive Order 7HH which authorizes all Common Interest Communities to hold Unit Owner meetings remotely during the COVID-19 pandemic. 




How to Connect - Video Conferencing Committee Meetings as a HOST


Spend 30 minutes learning the basics with a Zoom experts. This will cover scheduling, inviting others, host controls, and wrap things up with a Q&A.


Here's a video explaining how to be a HOST


How to Connect - Video Conferencing Committee Meetings as an ATTENDEE


While, you don't have to have a Zoom account to join a Zoom meeting, you do need to have Zoom downloaded onto your device.   You will be automatically be prompted to download Zoom when you join your first meeting.  

Here's a video explaining how to Join Zoom Meeting as an ATTENDEE

Test your ability to join a meeting with Zoom.   Click here to join a test meeting.


This will prompt you to 

  • download Zoom to your device
  • check your audio
  • check your video  

COVID-19 - Association Meetings (Originally recorded on 4/7/20)


Chas Ryan, Esq. & Kasey Burchman, Esq. will address legal issues pertaining to virtual meetings during the COVID-19 crisis. 

Click here to view Pre-recorded Webinar


Zoom Best Practices - Chas Ryan, Esq. & Kasey Burchman, Esq.

  1. Do an audio test when you log in to make sure that your audio works.You can see the mute on the bottom left hand corner of your screen.
  2. Use the MUTE button – if you are the host, mute attendees upon entry.
  3. Have good lighting – do not sit in front of a window.
  4. Gear suggestions – have something to hold your phone.
  5. Adjust the background – You can adjust the background with a green screen.Go to preferences and upload a photo.
  6. Share a screen – share button on the bottom tab in the middle of the screen.
  7. React in the chat screen – can type comments and questions.
  8. Option to record meeting for later – not generally recommended for association.
  9. Safety precautions – Zoom meetings are being hacked.
    • Always select the option to have a pin number for you meeting.
    • The host/presenter should control the meeting, i.e. mute everyone but presenter. 

Zoom Last Minute Reminders for Speakers/Host

  • Have screen set up to include:
    • Chat function
    • Have your notes open on your screen
  • Have water available
  • Turn off all distractions
  • Remember everyone is watching, watch your facial expressions.
  • People can see what's behind you.
  • As the host, you have the ability to mute people.


Zoom Support 


Important Considerations for Holding Virtual Community Association Meetings & COVID-19 

Reference Materials


Don't let this happen to you, but if it does, take a moment to chuckle.




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CAI-CT's 21st Annual Golf Tournament (LIVE Outdoor Event)



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